As a Local Authority and Data Controller, the Council
collects, holds and processes information, including personal information,
about residents, people it provides services to, and other people. It does this
to provide its services in the most effective and efficient way that it can.
The Council recognises that it has a duty to people whose
information it holds to treat that information responsibly, keep it safe and
secure, and process it correctly and proportionately. This privacy notice
explains how we use any personal information we collect about you.
Our main contact details are the Town Clerk, Seaham Town Council, Seaham
Town Hall, Stockton Road, Seaham, County Durham, SR7 0HP
If you would like general information about Data
Protection, the law and good practice please see the Information Commissioner’s
website. The Information Commissioner is the Data Protection statutory governing
body for England and Wales.
Who is our Data
The Council’s Data Protection Officer is Paul Russell. He
can be contacted at firstname.lastname@example.org
do we collect about you and for what purpose?
We may collect personal data about you which covers basic
details such as name, address, telephone number. We also collect some sensitive
information such as ethnicity and religious beliefs, but only where it is
required to provide a service or for monitoring equality of our employees. We
will always explain to you why and how this information will be used.
The legal basis for processing the data is:
Contract: the processing is necessary
for a contract we have with the individual, or because they have asked us to
take specific steps before entering into a contract
Legal obligation: the processing is
necessary for us to comply with the law
Public task: the processing is
necessary for us to perform a task in the public interest or for our official
functions, and the task or function has a clear basis in law
Consent: the individual has given clear
consent for us to process their personal data for a specific purpose
We process personal information to enable us to provide a
range of government services to the local community. Information we process includes:
maintaining our own accounts and records
supporting and managing our employees
promoting the services we provide
marketing our local tourism
managing our property
providing leisure and cultural services
carrying out surveys
crime prevention and prosecution offenders
including the use of CCTV
corporate administration and all activities we
are required to carry out as a data controller and public authority
If you would like to know more about the Council’s
functions and duties please see the Council’s responsibilities.
We will process personal data for the following purposes:
For the purpose to which you provided the
To ensure that the Council meets its legal
To process financial transactions to and from
Where you have consented to the processing or
for the purpose of a contract you have entered into with us
Where necessary to protect individuals from harm
Where otherwise permitted under data protection
legislation e.g. disclosure to comply with legal obligations.
If we wish to use your personal data for a new purpose,
not in line with the purpose you originally gave it to us for, then we will
provide you with a new notice explaining this new use prior to commencing the
processing and setting out the relevant purposes and processing conditions.
Where necessary, we will seek your prior consent to the new processing.
When do we share
your personal data with third parties?
We will not normally share your information with
organisations other than our partner organisations without your consent. However,
there may be certain circumstances where we would share without consent such as
where we are required to do so by law, to safeguard public safety, and in risk
of harm or emergency situations. Any information which is shared will only be
shared on a need to know basis, with appropriate individuals. Only the minimum information for the purpose
will be shared.
How Long do we Keep your Records?
We will only keep your information for the minimum period
necessary. The information outlined in this privacy notice will be kept in line
with our Retention Policy.
All information will be held securely and destroyed under confidential
You have a number of rights under data protection law,
including the right to request your information and to request that the
information be amended or erased if incorrect.
To exercise these rights, you will need to put your
request in writing and provide proof of identification to the Town Clerk, Seaham Town Council,
Seaham Town Hall, Stockton Road, Seaham, County Durham, SR7 0HP.
You also have a right to make a complaint about our
handling of your personal data to the Information Commissioner’s Office https://ico.org.uk/
It is important that we hold accurate and up to date
information about you in order to assess your needs and delivery the
appropriate services. If any of your
details have changed, or change in the future, please ensure that you inform us
as soon as possible so that we can update your records.
If you have any questions or concerns about how your information
is used, please contact in the first instance the Town Clerk, Seaham Town Council, Seaham
Town Hall, Stockton Road, Seaham, County Durham, SR7 0HP.
More information about data protection and how it applies
to you can be found on the Information Commissioner’s Office website at https://ico.org.uk/